Arizona Library Association

Volunteer Information

We’re so grateful you’re interested in volunteering for AzLA 2025. Below are two key roles where your help makes a big difference. Click the links to sign up for shifts that work for you.

Registration & Sales Desk

Staff the registration or sales desk: check in attendees, assist with badges, answer questions, handle merchandise or ticketing.

Speaker Liaison

Serve as the point person for session presenters: greet them, help with logistics, monitor session timing, record attendance, and collect feedback.

Why Volunteer?

Be part of the action. Help shape a smooth, welcoming experience for attendees and presenters alike.
Meet new people. Connect with librarians, educators, and conference-goers across Arizona.
Build your skills. Enhance your event coordination, communication, and problem-solving abilities.

Tips & Expectations for Volunteers

For Speaker Liaisons

Arrive at least 5 minutes before your assigned session start.
Introduce yourself to the speaker(s) before the session begins.
At session start: welcome the audience, cover housekeeping (schedule, Q&A, survey), and assist the speaker.
Midway through, count room attendance (excluding speakers) and record on the session sheet.
Provide 5-minute warnings before presentation end and before Q&A end.
After the session: thank speakers and attendees, remind about survey participation, and drop off your attendance sheet at the designated collection point.

For Registration & Sales Desk Volunteers

Arrive promptly for your shift, some may start early to get set up.
Greet attendees warmly, assist with badge printing, registration check-in, and directing people.
Handle merchandise or ticket transactions, if needed, according to the procedures provided.
Be prepared to answer basic conference questions (venue, schedule, restrooms, etc.) or direct people to staff who can help.

Thank you for supporting AzLA 2025 — we couldn’t do this without you!

Questions? email volunteer@azla.org