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AzLA Publications

AzLA publications include:  the handbook, the Intellectual Freedom Manual, the newsletter, the website, and listservs.  Below is information about them, AzLA web and newsletter advertising rates and information, and the AzLA Author-Illustrator Listing Policy.

AzLA Handbook 

Click here to go to the AzLA Handbook.  

Intellectual Freedom Manual for Arizona Libraries

Click here to go to the Intellectual Freedom Manual for Arizona Libraries.

AzLA Newsletter

The AzLA Newsletter (ISSN: 0515-0272) is published 10 times yearly with two combined issues: July/August and November/December.  The newsletter uses Adobe Acrobat PDF format. 

The Communications Committee has responsibility for the newsletter.

Deadline for submission of material is the 10th of the month for the following month's issue (i.e., December 10th deadline for January issue).

  • Send items by email (use regular mail, only if absolutely necessary) to Brenda Janson (see above).

Guidelines for Submissions

  • All items should be:
    • brief,
    • informational,
    • fewer than 500 words,
    • include a title,
    • be written with a library audience in mind (i.e., send articles, not press releases that are written for the public), and
    • be signed by the submitter's name, library affiliation and phone number.
  • The editor reserves the right to edit all articles for style, content, and length.
  • Send graphics in the  .jpg image format.

AzLA Website and Newsletter Advertising Rates

Below is information on how to advertise in the newsletter and website, current ad rates, ad insertion forms, and AzLA's policy on listing authors and illustrators in the newsletter and on the website:

AzLA Author-Illustrator Listing Policy

 1.  For-profit author booking agencies and self-published/published-on-demand authors will not be listed in the AzLA Children’s Author-Illustrator Network Page or in other parts of the newsletter.

 

2.  The AzLA Children’s Author Illustrator Network only accepts listings from authors that are published with a major publishing house. Self-published authors and published-on-demand authors are not listed.

 

3.  A for profit booking agency may purchase space online or in the newsletter.

 

4.  Self-published and published on demand authors may purchase space online or in the newsletter.

 

AzLA Website

Web Guidelines

Content

Each home page should have a mission statement, officers, and other organizational information.   For more information about the unit, please refer users to the appropriate page in the AzLA Handbook.  

The unit's officers are responsible for all other content on the page.

Appropriate Content:
  • The content must be related to the unit's business or activities.
  • Official documents, such as the annual business meeting minutes or the unit's annual report (for the annual report, please refer people to the annual report section of the Leadership page). 
  • Reproductions of printed promotional material regarding the unit.
  • Information about workshops and/or programs produced and/or sponsored by the unit; this may include announcement(s) handouts, minutes, summaries and photographs.
  • Surveys for their membership
  • Links to selected sites (generally fewer than 20) of interest to the unit's membership.
Inappropriate Content:
  • Content not related to the unit's business or activities.
  • Links (generally limited to 20 or less) to other web sites that contain this information is permitted.
  • Archival material. Generally, news and announcements are kept for up to 3 months or until the event takes place. Official documents are kept for one year.
  • Meta-web sites. Units should not produce the definitive web site for their subjects, but rather, point to other places that have been created for that purpose.
  • Content not covered under the above guidelines will be determined on a case-by-case basis.

Contact the Webmaster with Changes

To add, delete or change information, unit officers should contact the webmaster via email.  [The webmaster is listed on the Communications Committee page.]  Include the following in the body or as an attachment to an email:

  • The information to be added, deleted or changed.
  • Please send the information ready to be posted as is. 
  • If you want to make a change in a paragraph, please send the whole, revised paragraph--this saves a lot of time.
  • The email needs to include the name or address of the page to be changed.

The webmaster will try to make the requested changes as soon as possible.

AzLA Newslist and Listservs

AzLA has a news listserv and other listservs related to the committees, divisions, and special interest groups.  Below is information on how to join a listserv, how to manage a listserv, and proper listserv etiquette. 

Information about these can also be found on the AzLA Listservs and Web Guidelines page under the Communications Committee.

Available listservs include:

 
Divisions:
  • CULD (College and University Division)
  • PUBLIBDIV (Public Library Division)
  • SLD (Special Libraries Division)
  • TLD (Teacher Librarian Division)
  
Interest Groups:
  • ALYAS (Young Adult)
  • GOVDOCS (Government Documents Interest Group)  
  • IIG (International Interest Group)
  • Infotech (Information Technology Interest Group)
  • KIDS (Kids Interest Group)
  • RPSIG (Reference/Instruction Special Interest Group)
  • SDP (Services to Diverse Populations)
  • TSIG (Technical Services)
News Listserv:
  • NEWSLIST 

For Participants:  How to Join a Listserv

 

To Subscribe to a listserv:

Send an email to imailsrv@azla.org.  In the body of the message, type:  subscribe CULD Firstname Lastname (no subject is needed).    Example:  subscribe CULD John Doe

To Unsubscribe to a listserv:

Send an email to imailsrv@azla.org.  In the body of the message, type:  unsubscribe CULD Firstname Lastname (no subject is needed).  Example: unsubscribe CULD John Doe

To Subscribe and Unsubscribe to the newslist:

Follow the above steps, except type Newslist as the listserv.  Example: subscribe newslist John Doe

To Send an Email:
  • You must be on the list.
  • You will send an email to:   name of list @azla.org.  Example:  newslist@azla.org
  • Everyone on the list will receive your email.
To Reply to an Email:
  • If you want to reply to the list, select reply to list or reply all.
  • If you want to reply to one person only, click on reply (only if your email system allows a reply to the one sender instead of the list).  [You may have to send an email separately to that person.] In any case, do not type in reply to list or reply all.
  • Please do not send your reply to everyone on the list:
    • unless you want everyone to read it
    • if your reply is directed at one person  
    • if your reply is personal
To Participate: You must participate in the listserv with the same email address you used when you subscribed.

For Listserv Managers: 

  1. If you haven’t sent out a welcome, send one out introducing yourself and discussing your vision for the listserv. You can send out the introduction and norms (see below) at the same time.
  2. It is a good idea to set norms for your listserv. Those norms are up to you. Do you want your listserv to be a one-way “blast” communication tool, or a discussion list?  Attached is a set of norms as an example. Feel free to use them. The norms are intended for a two-way communication list.
  3. As chair, you need to decide whether you are going to invite non-members to join your listserv. It is your choice. On the one hand, the listserv can be a marketing tool for non-members to join AzLA and attend conference. On the other hand , the listserv can be a “perk” for members only. TLD has invited non members to join the listserv for the past five years.
  4. Any AzLA “blasts” that you receive can be retooled and reposted to your listserv. Highlight why it is important for members of your division or interest group to attend. Put your “spin” on the announcement. Personalize the blast to your group!
  5. All listservs are capable of delivering attachments.

Listserv Norms and Instructions

Posting
Post a message to the listserv by emailing a message to the listserv address. Your message will be delivered to everyone on the listserv, so be mindful of your large audience. Upon posting, you will receive an email notice that your message was distributed to the listserv. You will not receive a copy of your own message.

Replying
When replying to a message posted by someone else on the listserv, your reply will go to everyone on the listserv. It is best to send personal responses directly to the individual rather than to the list, to avoid bogging down the email in-boxes of other listserv members.

Posting Tips and Etiquette:

  • Include a subject line for your posts
  • Use an electronic “signature”, including your name, email address and institutional affiliation.
  • Think before you post. Do you really want to say this to all the people on the list? Reread what you wrote. Did you really say what you intended to? Once a message is sent, it can’t be retrieved.
  • Flames: a "flame" is an emotionally charged posting, and is often directed at someone. Be sure you really want to post it! Our listserv does not tolerate flames. Be courteous and professional.
  • To signal humorous intent use some sort of "smiley", such as :-). Facetiousness and sarcasm can be misunderstood easily in an email.
  • DON’T SHOUT — unless you really mean it. The use of all uppercase letters is considered shouting, and may be interpreted as rude. Only use all caps selectively for emphasis.
  • The listserv is not intended for commercial purposes or vendor solicitation.
  • Please participate! Your ideas are important. Just because you think everyone knows something doesn't mean they do. If you’re not sure, send the posting to an experienced friend on the list.

Publications of Special Events

 

c2008, Arizona Library Association.  Last modified 5-5-2008.  9:00 a.m.

 
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Copyright © 2008 Arizona Library Association. E-mail: admin@azla.org